KeyMaster - Smartrak Pool Booking (*not PoolCar) Driver User Guide

• For KeyMaster to work all Drivers must have a unique ID code against their profile in Pool Booking. As part of the initial setup of KeyMaster Smartrak can provide a bulk upload of this information into the system.  The Employee ID code is used every time you make a car pooling and require access to a plants key from the KeyMaster.

• From the Map screen click the calendar icon to access Pool Booking or if you are a Booking Only User you will be taken directly to the booking module

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• Click My Details

• Your Employee ID will be listed on this screen

• Once you Pool Booking is confirmed and 15 minutes prior to departure the keys will be available to you.

• Go to the KeyMaster cabinet and click Departing on the touchscreen

• Enter you Employee ID and press OK

If applicable, answer the Check In questions set by your organisation

• Open the door

• Take the key indicated by the green light

• Close the door

Please note:

• If you have made multiple bookings for the same start time you will need to repeat the process above for each booking

• Once you have finished with the vehicle you will need to return the keys to the KeyMaster.

• Go to the KeyMaster cabinet and click Returning on the touchscreen

• Touch the fob on the key ring against the scanner

If applicable, answer the Check In questions set by your organisation

• Open the door

• Insert the key fob into the slot indicated by the green light until you hear a beep

• Close the door

Please note:

Once you have returned a key you can’t get it back out regardless if your booking it finished or not so Don’t put the key back until you are done