Page Comparison

Contents

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• Ensure you have all the licence plates for the vehicles you are able to add to the KeyMaster

  • Note: If you need a list of the vehicles, you can generate a list on Poolcar admin by following these steps:

    • Click Sysadmin and select Vehicle Register from the drop-down
      

      

    • On the Vehicle Register page, click the Export to Excel link on the left-hand side of the page to generate the report.

• Add a plastic fob and a black RFID tag to each of your pool vehicle key rings

• On the KeyMaster main screen click the Setup button
  

  

• Enter the Admin PIN number

  • If you are unsure of the PIN code, please raise a Service Desk ticket (For more info, refer to Service Desk )
    

    

• On the Setup menu, select Keys.
  

  

• Then, on the Keys menu, select Add new key.

  • Note: If you leave the slot number to allocate the key to empty the system will automatically allocate one
    

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• Follow the prompts on the screen
  

  

• Once the prompts have been completed, the key is now added to the cabinet

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• Obtain a new RFID tag – if you don’t have any spare, contact Smartrak (For more info, refer to Service Desk )

• Click on the KeyMaster main screen, click Setup button
  

  

• Enter Admin PIN number

  • Enter the Admin PIN number

    • If you are unsure of the PIN code, please raise a Service Desk ticket (For more info, refer to Service Desk )
      

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• On the Setup menu, select Keys.
  

  

• Click on the Change RFID Tag
  

  

• Select the Slot/Registration of the keys you wish to add a new RFID tag to
  

  

• Confirm the registration is correct and click Yes to continue or No to cancel.
  

  

• The next screen will ask you to tap the new RFID tag to the reader
  

  

• A message will be displayed to confirm the new tag has been registered. Click OK.

Check-in and Check-out Prompts

Create, Edit or Delete Check-in Prompts

Prompts are used to remind employees about what they need to check before checking a vehicle in or out e.g. fuel levels, cleanliness. The responses to prompts are currently unable to be reported against. 

NOTE: Any prompt creation, edit or deletion will require a reboot. Refer to Rebooting KeyMaster on how to do this.

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• Click on the KeyMaster main screen, click Setup button
  

  

• Enter Admin PIN number

  • Enter the Admin PIN number

    • If you are unsure of the PIN code, please raise a Service Desk ticket (For more info, refer to Service Desk )
      

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• Click Check In Prompts
  

  

• Click Add new at the bottom of the page
  

  

• A new prompt should show up just above the Add new button. Click the pencil icon to edit the prompt.
  

  

• Complete the Prompt details
  

  

  • Prompt message – what is the question or comment to the driver?

  • Type of text input – what response is required?

    • Nothing / Alpha-numeric / Numeric / Numeric + Decimal Place / Yes or No

  • List of keys (comma separated) -which keys does this apply to?

  • Field name – What does the question or comment relate to?

    • Damage or Issue / Fuel / Odometer Start / Odometer End / Cleaning / Nights Home Garaged / Percent Private Use / Parking Bay Location

• Click Done once finished

• Restart Reboot the cabinet to

Editing a check-in prompt

• Click the pencil icon on the prompt you would like to edit

  

• Make the change required
  

  

  • Prompt message – what is the question or comment to the driver?

  • Type of text input – what response is required?

    • Nothing / Alpha-numeric / Numeric / Numeric + Decimal Place / Yes or No

  • List of keys (comma separated) -which keys does this apply to?

  • Field name – What does the question or comment relate to?

    • Damage or Issue / Fuel / Odometer Start / Odometer End / Cleaning / Nights Home Garaged / Percent Private Use / Parking Bay Location

• Click Done

• Reboot the cabinet

Deleting or Disabling a check-in prompt

• Click the pencil icon on the prompt you would like to delete or disable

  

• Either slide the Enable button to Disable or click Delete
  

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• Reboot the cabinet

Create, Edit or Delete Check-out Prompts

Prompts are used to remind employees about what they need to check before checking a vehicle in or out e.g. fuel levels, cleanliness. The responses to prompts are currently unable to be reported against. ·        On

NOTE: Any prompt creation, edit or deletion will require a reboot. Refer to Rebooting KeyMaster on how to do this.

 Creating/Editing/Deleting a check-in prompt

·        Click the Check Out Prompts

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• Click on the KeyMaster main screen, click

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• Setup button
  

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• Enter Admin PIN number

  • Enter the Admin PIN number

    • If you are unsure of the PIN code, please raise a Service Desk ticket (For more info, refer to Service Desk )
      

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• Click Check In Prompts

• Follow the process above for Check

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• -in prompts

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• Reboot the cabinet

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How do I change the Admin PIN Code?

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Keys Due Back                                                         Status Inconsistency

Rebooting the KeyMaster

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• Click on the KeyMaster main screen, click Setup button
  

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• Enter Admin PIN number

  • Enter the Admin PIN number

    • If you are unsure of the PIN code, please raise a Service Desk ticket (For more info, refer to Service Desk )
      

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  • On the Setup menu, select Reports