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Contents
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Getting Started
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To access the Setup Menu, click the Setup button.
Enter the Admin PIN Code provided by Smartrak
If you are unsure of the PIN code, please raise a Service Desk ticket (For more info, refer to Service Desk )
Key Functions
Adding A New Key
When you received the KeyMaster it will include plastic (white) fobs and black RFID tags/discs. Every bunch of keys to be stored inside the unit should have a black RFID tag attached, it is required for returning of keys.
Ensure you have all the licence plates for the vehicles you are able to add to the KeyMaster
Note: If you need a list of the vehicles, you can generate a list on Poolcar admin by following these steps:
Click Sysadmin and select Vehicle Register from the drop-down
On the Vehicle Register page, click the Export to Excel link on the left-hand side of the page to generate the report.
Add a plastic fob and a black RFID tag to each of your pool vehicle key rings
On the KeyMaster main screen click the Setup button
Enter the Admin PIN number
If you are unsure of the PIN code, please raise a Service Desk ticket (For more info, refer to Service Desk )
On the Setup menu, select Keys.
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Then, on the Keys menu, select Add new key.
Note: If you leave the slot number to allocate the key to empty the system will automatically allocate one
Follow the prompts on the screen
Once the prompts have been completed, the key is now added to the cabinet
Moving a key to a different slot
On the KeyMaster main screen click the Setup button
Enter the Admin PIN number
If you are unsure of the PIN code, please raise a Service Desk ticket (For more info, refer to Service Desk )
On the Setup menu, select Keys
Select Move key to another slot
Tap the Select button for the key you want to move
The Select button chosen will now be greyed out and all other unused buttons will be valid to tap. Tap the unused key slot for the key to be bonded to.
Confirm that the key is to be moved slot. Once confirmed, the system will walk you through the process of moving the key physically:
Firstly, you will need to open the door and remove the key from the highlighted (in green) slot.
Once removed, a different slot will highlight (in green) and insert the key into that slot.
The cabinet will ask you to close the door. The key is now in the new slot.
Temporarily removing a key
In an emergency situation or if there are syncing issues with the KeyMaster, temporarily removing the key from the KeyMaster may be required.
Click on the KeyMaster main screen, click the Setup button
Enter Admin PIN number
Enter the Admin PIN number
If you are unsure of the PIN code, please raise a Service Desk ticket (For more info, refer to Service Desk )
On the Setup menu, select Keys.
Click Temporarily remove key
Select the key you want to temporarily remove
To confirm the selection, select OK
Follow prompts to remove the key from the cabinet
Once confirmed, the key selected has been temporarily removed from the cabinet
Temporarily remove all keys
Click on the KeyMaster main screen, click Setup button
Enter Admin PIN number
Enter the Admin PIN number
If you are unsure of the PIN code, please raise a Service Desk ticket (For more info, refer to Service Desk )
On the Setup menu, select Keys.
Select Temporarily remove all keys
To confirm the request, select OK
Follow prompts to remove the key from the cabinet
Once confirmed, all of the keys in the cabinet have been temporarily removed from the cabinet.
Replacing a lost or broken RFID tag
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Obtain a new RFID tag – if you don’t have any spare, contact Smartrak (For more info, refer to Service Desk )
Click on the KeyMaster main screen, click Setup button
Enter Admin PIN number
Enter the Admin PIN number
If you are unsure of the PIN code, please raise a Service Desk ticket (For more info, refer to Service Desk )
On the Setup menu, select Keys.
Click on the Change RFID Tag
Select the Slot/Registration of the keys you wish to add a new RFID tag to
Confirm the registration is correct and click Yes to continue or No to cancel.
The next screen will ask you to tap the new RFID tag to the reader
A message will be displayed to confirm the new tag has been registered. Click OK.
Check-in and Check-out Prompts
Create, Edit or Delete Check-in Prompts
Prompts are used to remind employees about what they need to check before checking a vehicle in or out e.g. fuel levels, cleanliness. The responses to prompts are currently unable to be reported against.
NOTE: Any prompt creation, edit or deletion will require a reboot. Refer to Rebooting KeyMaster on how to do this.
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Click on the KeyMaster main screen, click Setup button
Enter Admin PIN number
Enter the Admin PIN number
If you are unsure of the PIN code, please raise a Service Desk ticket (For more info, refer to Service Desk )
Click Check In Prompts
Click Add new at the bottom of the page
A new prompt should show up just above the Add new button. Click the pencil icon to edit the prompt.
Complete the Prompt details
Prompt message – what is the question or comment to the driver?
Type of text input – what response is required?
Nothing / Alpha-numeric / Numeric / Numeric + Decimal Place / Yes or No
List of keys (comma separated) -which keys does this apply to?
Field name – What does the question or comment relate to?
Damage or Issue / Fuel / Odometer Start / Odometer End / Cleaning / Nights Home Garaged / Percent Private Use / Parking Bay Location
Click Done once finished
Restart the cabinet to
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Click the pencil icon on the prompt you would like to edit
Make the change required
Prompt message – what is the question or comment to the driver?
Type of text input – what response is required?
Nothing / Alpha-numeric / Numeric / Numeric + Decimal Place / Yes or No
List of keys (comma separated) -which keys does this apply to?
Field name – What does the question or comment relate to?
Damage or Issue / Fuel / Odometer Start / Odometer End / Cleaning / Nights Home Garaged / Percent Private Use / Parking Bay Location
Click Done
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Click the pencil icon on the prompt you would like to delete or disable
Either slide the Enable button to Disable or click Delete
Create, Edit or Delete Check-out Prompts
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