Contents
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Getting Started
What is KeyMaster? | KeyMaster® is an easy-to-use electronic key cabinet. Each key fob is held in place with a locking pin. When a driver enters their Employee ID or Booking ID or scans their RFID card (please check with your administrator if you’re unsure of what format your KeyMaster uses) at the large 7″ touch screen, the door unlocks, and a light comes on to indicate which key they can take. |
Employee ID / Booking ID Code / RFID Card | For KeyMaster to work, all Drivers must have either a unique ID code, unique booking ID, or the user’s staff RFID card against their profile in |
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Poolcar. As part of the initial setup of KeyMaster, Smartrak can provide a bulk upload of this information into the system. The Employee ID/Booking ID/RFID card is used every time you make a |
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booking and require access to |
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an asset's key from the KeyMaster. | |
Setup Menu Guide | |
Accessing the KeyMaster Setup Menu |
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Key Functions | |
Adding A New Key | When you received the KeyMaster it will include plastic (white) fobs and black RFID tags/discs. Every bunch of keys to be stored inside the unit should have a black RFID tag attached, it is required for returning of keys.
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Moving a key to a different slot |
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Temporarily removing a key | In an emergency situation or if there are syncing issues with the KeyMaster, temporarily removing the key from the KeyMaster may be required.
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Temporarily remove all keys |
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Replacing a lost or broken RFID tag |
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Create, Edit or Delete Check-in Prompts | Prompts are used to remind employees about what they need to check before checking a vehicle in or out e.g. fuel levels, cleanliness. The responses to prompts are currently unable to be reported against. NOTE: Any prompt creation, edit or deletion will require a reboot. Refer to Rebooting KeyMaster on how to do this. |
Creating a check-in prompt |
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Editing a check-in prompt |
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Deleting or Disabling a check-in prompt |
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Create, Edit or Delete Check-out Prompts | Prompts are used to remind employees about what they need to check before checking a vehicle in or out e.g. fuel levels, cleanliness. The responses to prompts are currently unable to be reported against. NOTE: Any prompt creation, edit or deletion will require a reboot. Refer to Rebooting KeyMaster on how to do this. |
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Creating/Editing/Deleting a check-in prompt |
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Reports on KeyMaster | |
Key Status Report | This report shows the keys' status and other details such as User ID and due date (both populated only if the vehicle has been checked out).
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Upcoming |
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Bookings | This report shows any upcoming bookings that are waiting to be checked out.
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Keys Due Back |
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Status inconsistency |
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System Menu | |
Changing the Admin PIN Code |
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Opening the door as an Admin without a booking | NOTE: The keys will remain locked in place. Good for seeing which keys are allocated to which slot or if you need to add keys (non-vehicle related) keys to a key fob e.g. keys to a shed or car park.
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Updating Firmware | NOTE: The cabinet’s firmware does not update automatically. We recommend updating the firmware as the first step in troubleshooting KeyMaster issues.
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Rebooting the KeyMaster |
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