Page Comparison

Account Settings

Application Settings – The master control panel for changing system settings
Branding - Upload Logo – Upload your own logo, which appears in the top-right corner of each page
Security Settings – Force all users into HTTPS mode

Billing

Subscription – Manage your billing settings
Invoices – View a list of all invoices/bills

Bookings

Booking search – search for bookings by date or vehicle
Vehicle availability calendar – see what timeslots are available for a vehicle
Transfer Bookings – bulk move bookings from one vehicle to another

Provisional Bookings – see which bookings are currently pending management approval (see also Approval Triggers)
Check In/Out – Key collection and return – record the actual times and odo readings for each booking
In/Out Board – Just like whiteboards, see which cars are currently in or out
Who Had It? (date/time) – Investigate who had the vehicle for a given date/time
Priority Claims – Used for when assets are reserved for long periods of time to a certain group

KeyMaster®

Manage Units – Manage installed KeyMaster Keylocker units
Manage Keys – Manage keys stored inside KeyMaster units
Sales Information – click here for KeyMaster information

Registers

Document register – This is your master list of documents and files. Add/Edit/Delete
Vehicle register – This is your master list of vehicles. Add/Edit/Delete
Incident register – These are all the incident reports that come in from the Red Flag Icon above
Infringement register – Manage traffic infringement notices and violations
Servicing register – Keep on top of scheduled servicing and maintenance
Serviceability Check register – Create reminders to perform miscellaneous checks and inspections
Lease register – Track all your lease agreements
Feedback register – You can view all Feedback submitted by your users
Driver register – Manage the drivers of your vehicles including licence expiry dates
Recall register – Track cases of manufacturer recalls through to completion
Fuel register – All your fuel card statements get uploaded and stored here
Expense register – Track sundry expenses, such as servicing and repairs

Toll register – Manage road toll transactions

Reports 

Vehicle Utilisation – Hard data to see the utilization rate of each car
Internal Charging – Generate a charge-out report for finance
Fuel Consumption – Scrutinise your fuel spend and CO2 output
Lease Snapshot – Decision support tool to see how your leases are performing
Expenses by Rego - See how the expenses stack up for each car and department
No ODOs - See which trips have no odometer values recorded
Log books - Electronic log book reports

Utilities

Robots – Manage scheduled tasks, your housekeeping robots
Change Rego – Change a vehicles licence plate e.g. if stolen and replacement plates issued
Change Email Address – Use this to correct incorrect email addresses
Set Campus Admins – Use this to set campus admins to a standard ‘set’ of users
System Message – Show a message to all users on the New Booking page e.g. reminders to keep cars clean and tidy

Uploaders

Odometer Readings – Batch uploads for users not uploading fuel card statements (the preferred method)
Driver Agreement Form - You can upload your organisation’s agreement that drivers must sign as part of the Driver License Verification process
Expense File – Batch upload of expenses. Use the supplied template
Fuel Card File - Upload fuel card statements in CSV format
Bulk load Vehicles/Resources – Upload fuel card statements in CSV format
Bulk load User Accounts – Upload fuel card statements in CSV format
Toll Statement – Upload toll statements in CSV format.

Security & Permissions

Manage Users – Here is where you add/edit/delete user accounts
Audit Trail – Every time somebody does something it’s recorded in the audit log. Like footprints in the sand.
System Generated Emails – A copy of every email ever sent is stored here
Approval Triggers – User this for instances where management approval is required to make a booking
Access Group Rules - Here you can create partitions in your fleet so that only certain users see certain cars.

System Data

Fuel Card Formats – Add support for fuel card formats other than BP and Shell
Asset Types – Add different asset types or asset classes e.g. Trailer, Vessel, meeting room etc….
Custom User Guides – Download the standard user guides, modify and upload your own version. There is a base template in Word format you can use and make your changes. Two different user guides are offered - one for standard users (download Word version here), and the other for campus/site administrators (download Word version here). These user guides appear in the 'User Guides' link in the footer of each page.
Calendar Header Fields - Customize the information displayed on the availability search calendar. You can display specific fields for each vehicle body type.
Body Types – Add different chassis types, if not already on the list
Charge Out Rates – Create your own charge formulas
Access Group Names – Setup the access group names
Infringement Types List – Customize the list of infringement or violation types

Web Services (For IT Staff) - is used for integrating PoolCar with other IT systems, such as Finance or HR.

Journeys

Passengers

Road User Charges

Cost Centres

Bookings

Vehicles

Users

Keys

Drivers

Pools

Pool Assets

Pool Admins

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