PoolCar SysAdmin Menu

What is it?

The PoolCar SysAdmin Menu is the control panel of the PoolCar system.

Who can access?

The SysAdmin Menu is accessible to those users that have the System Administrator role selected on their user account (1.1).

How to access?

To access the Sysadmin Menu, click on Sysadmin on the Top Navigation Bar (2.1) and select Main Menu from the dropdown (2.2).

There are some quick links from the dropdown menu (2.3) which will take you to:

• Smartrak Map (only for customers with Smartrak tracked vehicles)

• Vehicle Register

• Servicing Register

• Driver Register

• Manage Users

• Audit Trail

• Email Log

What can I do here?

Everything PoolCar admin related!

• Create and manage bookings, assets, users

• Configuration & setup of the PoolCar System

• Reporting

• Registers

• Templates for pages and emails

• Manage Keymaster Cabinets and Keys

Bookings

Registers

Security & Permissions

Pool Management

Journal/Accounting

Reports

Account Settings

Billing

Web Services (For IT Staff)

Uploaders

Utilities

KeyMaster

Email & Page Templates

System Data

Booking search

Vehicle availability calendar

Transfer Bookings

Provisional Bookings

Check In/Out

In/Out Board

Who Had It? (date/time)

Priority Claims

Cancelled Booking search

Manage Users / Manage Roles

Audit Trail

System Generated Emails

Approval Triggers

Access Group Rules

Odometer Readings

Driver Agreement Form

Expense File

Fuel Card File

Bulk load Vehicles/Assets

Bulk load User Accounts

Toll Statement

Cost Centre/Project Code List

Bulk Import Bookings

Bulk Import Passengers

Bulk Import Places

Registers

Pool Management

Utilities

Document register

Vehicle register

Incident register

Infringement register

Servicing register

Serviceability Check register

Lease register

Feedback register

Driver register

Recall register

Fuel register

Expense register

Toll register

Certification register

Penalties

Road User Charges (RUC) Register

Registration Renewal register

Insurance register

Pools

Asset Register

Access Group Names

Access Group Rules

Manage Pool Administrators       

Robots

Change Registration Number

Change Email Address

Change Email Domain Name

System Message

Journal (Accounting)

KeyMaster®

Pending Charges

Approved Charges

Exported Charges

Manage Units

Manage Keys

Sales Information watch a video

Reports

Email & Page Templates

Fringe Benefits Tax (Australia; Statutory Method):

(a) By Driver    (b) By Booking

Vehicle Utilisation

Internal Charging

Fuel Consumption

Lease Snapshot

Expenses by Registration Number

No ODOs

Log Book Report:

(a) By Rego    (a) By Driver

ODOs As At (Date)

Passenger Run Sheet (Milk Run)

Vehicle Stakeholders

System Messages Activity Log

Upcoming Registration Renewals

CO2 Emissions

Replacement As At (Date)

Insurance Claims

Pool Utilisation by Month

Pool Utilisation by Day

Pool Utilisation by Hour

Expenses (Last Date)

KeyMaster Prompt Answers new

Failed Booking Requests new

Passenger Manifest new

Usage statement email

Sign In page wording

Licence Not Verified Template

Welcome Page Wording

Email Template - Booking

Email Template - Approved Booking

Email Template - Infringement

Email Template - New User Account

Email Template - Approval Trigger

Email Template - Passenger Approved

Email Template - Servicing Reminder

Email Template - Serviceability Check Reminder

Email & Page Templates

Email Templates - Booking Request Pool Manager new

Email Templates - Booking Request Driver new

Account Settings

System Data

Application Settings

Branding - Upload Logo

Security Settings

Line Managers

Cost Centres

Booking Colours

Fuel Card Formats

Asset Types

Custom User Guides

Calendar Header Fields

Body Types

Charge Out Rates

Infringement Types List

Infringement Authorities List

Edit Content - Welcome Page T&C's

Edit Content - Support page

CO2 Ratings

Servicing Regime

Downloadable Images

Booking Types

Booking Form Custom Fields

Expense Types

Vendors

Access Group Names

Licence Types

Licence States

Finance Types

Accreditation Types

Billing

Subscription

Invoices

Web Services (For IT Staff)

Note: this section is for integrating PoolCar with other IT systems, such as Finance or HR.

Journeys

Passengers

Road User Charges

Cost Centres

Bookings

Vehicles

Users

Keys

Drivers

Pools (Pool Management)

Pool Assets (Pool Management)

Pool Admins (Pool Management)

Custom Code Blocks

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