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These settings will allow you customise all things bookings.
Automatic Vehicle Allocation
Drivers can only book for themselves
If No, can the user make a booking on behalf of a non-registered driver?
Can booking holders have multiple concurrent bookings for same asset type/class?
Allow bookings for earlier in the day?
Allow users to change the pickup date/time if an in-progress booking is not checked out?
Add buffer period between bookings
Bookings, max days into the future
Default booking duration
10. Maximum duration of a booking for non-admins
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The following settings will allow you to configure how information is gathered on the booking form your users will see.
Phone number field
Cost centre field
Project Code field
Cost centre / project code data should be sourced from reference table?
Hide 'Purpose and Destination' field on booking form
Minimum length of text entered into the Purpose/Destination field
Hide recurring booking option
Hide daily recurring booking option
Hide Telematics Tab in Booking form
Calendar:
The following settings will allow you to customise how the booking calendar looks and is used.
Drivers can only see bookable assets which match their driver licence type
licence plate filter visible
Users can drag bookings onto other vehicles
Anonymise booking details for regular users?
Bookings on the calendar should display values of custom fields
Hide the 'Etag' option on Availability Search page
Maintenance Booking uses Check Out/In calendar colours
Must select a pool before can open booking form
Check in/out:
These settings will allow you customise what is required when bookings are checked in or out.
Prompt for start odometer value
Prompt for ending odometer value
Check in odometer strictness
Prompt for issues or damage
Prompt for percentage split private/business use on check in
Prompt for fuel remaining
Check in/out retrospectively
Early check out tolerance
Allow admin to update vehicle status using In/Out board
10. Custom title for entries on the Check Out/In page
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The following settings will allow you to configure what information is gathered on the initial welcome pages your users will see.
Require drivers licence
Licence number default text
Require cost centre
Cost centre supporting text
Project field supporting text
Require employee ID
Require home campus
Require home address
Require date of birth
10. Require terms and conditions
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These settings will allow you customise all things Driver Licences
Driver licence verification enabled
Send verification required email to line/department manager
Licence verification grace period
Licence re-verification method
Default licence state
Default licence type
Hide Manual Transmission checkbox when capturing Driver Licence
Hide Probationary (P-Plates) checkbox when capturing Driver Licence
No of days before a licence status changes from OK to Soon
10. Sign in page asks for valid licence
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The following settings will allow you to manage how access groups work within the PoolCar application.
Access groups
a. Access groups enabled
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d. User prompt for access groups they belong to
Accreditation types
a. Accreditation types enabled
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These settings will allow you to customise how the Passenger Manifest and Share a Ride features are used.
Passenger manifest
a. Booking form should show passenger manifest table
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h. Total Time field enabled
Share a Ride
a. Approval required for seat requests (Share a Ride)
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The following settings allow you to change how the Pool Management suite functions.
Pool Managers can see driver register
Pool Managers can see every driver in their Driver Register
If yes to above, should licence no be obfuscated for Pool Managers?
Hide Approval Triggers page for Pool Managers
Robots:
The following settings allow you to customise further how PoolCar Robots function.
*Note that corresponding Robot (scheduled task) must be enabled under Utilities > Robots
Cancel a booking if not checked out within
Cancel no shows for every vehicle, or only selected vehicles
Alert admins if a booking is running late by more than
Send late return notifications every
Who should receive the late return alerts?
Late return alerts active hours
Send late booking alerts to the overdue booking holder as well
Automatic vehicle re-allocation
Reallocation time threshold for overdue bookings
10. Minimum reallocation period
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The following settings will allow you to configure servicing and registration renewal functions.
Servicing Reminder every X days
Number of KMs/Miles before an upcoming service changes to status 'Soon'
No of days before a Vehicle Registration status changes from OK to Soon
Emails:
The following settings allow you to configure how emails are sent from PoolCar
Stop all emails
System email address
All emails come from System email address
Approval click emails come from
Notify line manager of booking holder
Send calendar invites attached to FYI emails
Localisation:
The settings on the page allow you to localise your PoolCar website.
Working day start time
Working day end time
Time Zone
Default language/culture
Distance unit of measure
Booking calendar start time
Booking calendar end time
Booking should be called (singular)
Booking should be called (plural)
10. 'Rego' should be called
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The settings on this page allow you to configure how secure the built-in user authentication is. These settings do not apply to customers using Single-Sign-On.
Hide 'Change Password' link on footer menu bar
Lock user accounts upon create
Password Strength
Post sign in, redirect normal users to this page
Sign in page, reset password link visible
Warning text on Change Password form
Trip Planning:
The settings on this page allow you to configure settings related to Trip Planning feature..
Enable Trip Planning for standard users when making a booking.
Legacy:
The following settings are for Legacy customers only, in particular those using the Campus Administration suite.
Campus Admins can see approval triggers
Department enabled
Location enabled
Location should be called (singular)
Location should be called (plural)
Department should be called (singular)
Department should be called (plural)
Display Vehicles in the booking calendar based on their utilisation
Hide 'Exclusivity' on calendar search
10. Hide the 'Change PIN' link on the footer bar
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