Pool Utilisation Reports

Purpose

The Pool Utilisation Report allows organisations to report on all pool usage by calendar month, working day and business hour, providing valuable insights to better understand and compare pool usage over the course of a year, week and day.

How To Run The Report

The Pool Utilisation Reports are only accessible to users with System Administrator access. They can be found under the Reports heading on the Sysadmin Menu. 

• Select the data range you wish to report on.

• Use the option Based on to select between various modes.

  • Check In/Out with Booking End (If not Checked in) considers all Checked Out Bookings. If not Checked In, Booking End time is considered as End time.

  • Check In/Out with Current Time as End (If not Checked in) considers all Checked Out Bookings. If not Checked In, Current time is considered as End time.

  • Booking Start/End considers all Bookings irrespective of their Checked In/Out status.

• Select the Business Hours to report on (will default to your organisation’s system business hours)

• Tick box to include alll booking types (otherwise includes Staff Only bookings)

PLEASE NOTE:

• All three reports use the end date of the report when the end of the booking is past that date. This helps to ensure that the report does not account for usage outside of the specified report period.

• These reports will not include any vehicles that have been archived.

When you hit Refresh the report will run

You can then export to Excel (top right corner)

How To Read The Reports

Pool Utilisation Report (Month)

Pool Name
Months: Percentage utilisation per month
Total Utilisation (Mins): Total use in minutes
Total Available (Mins): Total available minutes during business hours
Total Average: Percentage

Average of total for each column

View on screen

Export to Excel

Pool Utilisation Report (Day) - by day of the week

Pool Name
Day: Percentage utilisation by day of the week
Total Utilisation (Mins): Total use in minutes
Total Available (Mins): Total available minutes during business hours
Total Average: Percentage

Average of total for each column

All Pools by day based on Check In/Out and Booking End

Pool Utilisation Report (Hour) - by hour of the day

Pool Name
Hour: Percentage utilisation by hour of day
Total Utilisation (Mins): Total use in minutes
Total Available (Mins): Total available minutes during business hours
Total Average: Percentage

Average of total for each column

All Pools by hour based on Check In/Out and Booking End