Fringe Benefit Tax (FBT) Report

Employers pay fringe benefits tax (FBT) on certain benefits they provide to employees, such as use of a company vehicle for personal use. The FBT Report allows organisations to work out the FBT data for tax claims and is designed to accommodate the Australian FBT statutory method which is hard-coded in the system.

For more information on this you can visit the Australian Tax Office (ATO) website.

The report is about the Fringe Benefit of having your vehicle at home with you. The bookings that apply are those where the vehicle was home garaged overnight.  

The report does require vehicles to have an FBT price entered in the Asset Register here:

Open

Open

The FBT Report is only accessible to users with System Administrator access. This can be found under the Reports heading on your main menu.

You can run this report based on driver or booking.

By Booking: Shows each individual booking where the vehicle was home garaged and for how many nights.

By Driver: Shows the total number of nights the driver had a vehicle home garaged.

Filter your date range and enter either the registration number or driver. (Depending on which report you are running) Hit refresh to run the report.

You can use the Export to Excel link in the top right corner to download the report.

Fleet ID: Unique identifier used in the background. When a vehicle is added it’s automatically given a fleet ID. This can not be changed from the front-end.

Registration Number: Vehicle registration number

Make: Vehicle make taken from the Asset Register

Model: Vehicle model taken from the Asset Register

FBT Value: The vehicles FBT value taken from the Asset Register

Driver Name: Driver of the vehicle

FBT Statutory Percentage: FBT Statutory Percentage taken from Application Settings.

Nights Home Garaged: Total number of nights the driver has had the vehicle home garaged over the reporting period.

Taxable Value: As per the ATO Statutory Method

FBT Amount: As per the ATO Statutory Method

Driver Cost Centre: Taken from the driver record in the Driver Register

Driver Project Code: This is an optional field on the new booking window. If the field has been disabled then this column will still be visible but will be blank.

Driver Home Campus: Only applicable if your organisation is using the Home Campus feature.

Booking ID: Unique booking reference number

Fleet ID: Unique identifier used in the background. When a vehicle is added it’s automatically given a fleet ID. This can not be changed from the front-end.

Registration Number: Vehicle registration number

Make: Vehicle make taken from the Asset Register

Model: Vehicle model taken from the Asset Register

Driver Name: Driver of the vehicle

Driver Email: Email address saved against the driver record

Driver Phone: Phone number saved against the driver record

Purpose/Destination: The purpose of the trip and destination entered by the driver at the time of booking.

FBT Value: The vehicles FBT value taken from the Asset Register

FBT Statutory Percentage: FBT Statutory Percentage taken from Application Settings.

Booking Start: Booking start time

Booking End: Booking end time

NHG – Booking: Nights home garaged based on how many nights the vehicle was booked for.

Checked Out: Time the booking was actually checked out

Checked In: Time the booking was actually checked in

NHG – Check Out/In: Nights home garaged based on how many nights the vehicle was checked out.

Taxable Value: As per the ATO Statutory Method

FBT Amount: As per the ATO Statutory Method

Driver Cost Centre: Taken from the driver record in the Driver Register

Driver Project Code: This is an optional field on the new booking window. If the field has been disabled then this column will still be visible but will be blank.

Driver Home Campus: Only applicable if your organisation is using the Home Campus feature.

Position as at midnight: Only applies if you have telematics installed in your fleet. This is the location as at midnight based on GPS.

• The decision on how many nights the vehicle was garaged at or near home is restricted to cabinet only. The FBT report still functions fully for organisations who don’t use cabinets, this just means you can't tell PoolCar how many nights the vehicle was garaged at or near home. The presumption is all nights were if they check out/in via the desktop site or mobile app.