**New** Smartrak Insights - Fleet Utilisation - Operational

Operational

The Operational Utilisation in the Utilisation Module is a new addition to the Insights Platform, designed specifically for Fleet Managers to monitor and optimise the efficiency of their fleets. The tab provides a measure of how much a vehicle (or set of vehicles) is utilised within a given time frame. It's calculated based on the proportion of 15-minute units a vehicle is in operation within that frame, expressed as a percentage.

Benefits

• Sustainable Transportation: Understanding Operational Utilisation based on driving time directly correlates to environmental impact. By optimising each vehicle's driving time, fleet managers can reduce the fleet's overall carbon footprint, contributing to greener and more sustainable transportation solutions (and cost saving).

• Data-driven Decision Making: Graphical Reporting Insights from driving time enable managers to make informed decisions related to fleet management, such as optimal scheduling and targeted maintenance based on actual usage. This ensures resources are utilised efficiently and minimises wasteful practices.

• Performance Analysis & Future Strategy: Shape and review data in real-time, enable evaluating the driving time offers clarity on vehicle performance and driver efficiency. This data is pivotal for shaping future strategies, ensuring the fleet aligns with business needs while maintaining high standards of service.

In a nutshell, "Operational Utilisation" insights, grounded in driving time, offer a pathway to environmentally conscious fleet operations, smarter resource allocation, and effective long-term strategic planning.

Prerequisites

• Customer to assign vehicles to appropriate groups in Smartrak Admin

• Customer to raise ticket in the Smartrak service desk to enable Insights

  • Smartrak will enable Insights – Fleet Utilisation under company settings

  • Smartrak will enable Fleet Utilisation Insight Report permission against appropriate role e.g. Map user

Release Date

Oct 9, 2023

How to use

Date Range & Business Hours

Date Range - select from dropdown or Edit Dates to select date range

Business Hours – Edit Time Range to select start and end times or all day

Open

These settings are stored in local storage on PC so will remember settings

Groups

Groups – select from groups assigned to user

Open

Utilisation Graph

Smoothing - Day (1 point each day) vs Week (1 point each week) vs Month (1 point each month)

Average Operational Utilisation %

Number of vehicles in selected group/groups

Average Operational Utilisation over time

Smoothing

Day (1 point each day) vs Week (1 point each week) vs Month (1 point each month)

Breakdown By Group

Group name

Vehicle count

Average Operational Utilisation percentage

Operational Utilisation Bar graph

Heat Map

Group

Operational Utilisation percentage

Heat Map of operational utilisation

Darker green – higher utilisation

Lighter green – lower utilisation

Compare Groups

Toggle on Compare to display the operational utilisation comparison between each group

Hover over the group under the Breakdown to highlight group operational utilisation on the graph

Compare Vehicles

Under Groups, select a single group or click on the group under Breakdown to compare individual vehicle’s operational utilisation within group.

Click on Compare to see individual stats. Hover over the vehicle to see stats highlighted for that vehicle

Return to Group Selection

Click on the ‘x’ next to the group to return to the group selection

Why can I not see the Insights module?

You may need to have the Insights module enabled for your organisation manually.

Data Retention

The retention period is two years. This means that customers can only select a date range that spans from today’s date to 2 years before today’s date.

Group History

If a customer moves a vehicle from one group to another then the utilisation will change for both groups in such a way that it will look like that vehicle always belonged to the new group.