Fleet Utilisation Report

100% fleet utilisation is not possible, but most fleet managers concede that utilisation is far from ideal.

Maintaining fleets for ad hoc use by staff is often deemed a necessary, but inherently wasteful requirement.

Optimising fleet utilisation is about making the best use of what we have.

How to run the Fleet Utilisation Report

Log into the Smartrak Map site (NZ or AU)
Navigate to Reports
Select the Fleet Utilisation Report from the drop down list
Select Date Range
Select Business Hours
Select Business Geofence/s or tick the box next to Booking Geofences to use the geofences assigned to vehicles base locations in pool booking
Select the business days
Select the vehicles either individually or by group
Either select download report to download as a csv or xls/xlsx or view report to show on screen

How to read the Fleet Utilisation Report

Fleet Utilisation Graph (1) Non heat map, when less than 10 vehicles are chosen

The graph displays individual trip data (blue lines) and travel outside of selected geofences (orange lines)

Fleet Utilisation Graph (2) Heat map, when more vehicles are selected, a longer reporting period is selected or when the heat map is forced in the report filters

The graph displays concurrent vehicle usage in a ‘heat map’ style, with the darker the red the more concurrent usage and the darker the blue, the less concurrent usage

Selected Period Information

Selected Period Information - this is confirming the working days/number of hours in the selected 'date range' period (number of working days below is 4 or 34 hours)
Totals: 24 Hour Day Use Profile - this is confirming the use during the 24 period (out of the whole period of 168 hours)
Totals: Business House Use Profile - this is confirming the use during the business hours (total of 34 hours)
Totals: Outside Working Hours Use Profile - this is confirming to use outside of the business hours
Utilisation rates and key performance measures - overview of the use of the vehicle during the period

Please note under the Business Hours User Profile as it relates to Geofences:

The ‘Total % of time vehicle was in use’ is calculated on the following:

"Business Hours Time" (trip time (key on/off) + time spent outside selected geofence/s) Divided by "Total Working Hours" (number of days x business hours in a day)

If you do not select a geofence, then report will use key on to key off duration during business hours.
If you do select a geofence/s, then any time vehicle spent outside of geofence/s will be counted as "in use".
All actual trip time (key on to key off duration) is considered "in use", even if it is inside the selected geofence/s

If you are unable to find an answer to your question, please log a support request via the Smartrak Service Desk